How to Make an Excellent PowerPoint Presentation
While studying at school, you have receiving and remembering various information as your central objective. The flow of data is unstoppable now, and the task of every student is to find out what to omit and what to memorize to widen their knowledge and develop different skills. Depending on the particularities of your academic level, it can be offered to you in several ways: books, writings, guidelines, lectures, etc.
Use of PowerPoint presentations is also one of the most effective methods of bringing information to the audience. That is because 83% of our perception is based on the vision! Hearing, smell, touch, and taste share the other 17%. Today, you can see presentations everywhere: during the speeches of public influencers, college lectures, different talks or meetings. These projects make it easier to visualize any information and highlight its key concepts. Your PowerPoint presentation is also a good way to make an overall statement more coherent and organized so that you won't get lost during the narration.
PowerPoint in Schools
In academic circles, presentations are widely used by professors and students. It is more convenient for academic staff to guide learners through a new material by showing a presentation than conducting a lecture that will sound like an echoing lullaby in the auditorium. As for the students, they could be assigned to prepare a PowerPoint project that will show their competence in covered material, interest in a certain course, and identify any academic strengths or weaknesses. Requirements for these assignments may vary depending on your specialty and the demands of your professors. But, a PowerPoint presentation is usually something that diversifies an ordinary educational process and sets your creative genius free. That is why there are a lot of students who like preparing presentations more than other assignments (although, it is not without ones who find it extremely challenging). So, what are the stumbling blocks of the PowerPoint project?
- It has particular standards and rules to follow.
- It is time-consuming and requires your diligence.
- It has to be engaging and relevant to keep others interested.
- It should be appropriate for the audience and school curriculum.
Nevertheless, there are aspects to enjoy! With a presentation, you can turn on your creative skills, entertain the audience, make your narration more confident, and back your ideas with images, videos, colorful examples, etc.
But, regardless of whether you like an idea of making a presentation, you wish it to be perfect, don't you? Hence, we've prepared a detailed guide on how to develop a brilliant PowerPoint project and get the best grade for it. Read on for some uncommon tips and recommendations that will ease the strain of this assignment.
What Is the Purpose?
To have a good start, you need to consider all the circumstances. What is the course you are going to make a presentation for? What is the subject? Are there any specific requirements to discuss with a professor?
We suggest you take it step-by-step. Determine the primary aim of your PowerPoint first. That is the main influencer of how your work will develop. So, what are you going to achieve?
- Draw attention.
Prefer the facts and real-life examples. Be formal and simple.
Add interesting extra-materials (gifs, short videos, images, shapes).
Use convincing evidence (statistics, graphs, etc.)
Add CTAs, bright logos, catchy theses.
When it comes to the main aim, try and think about how to achieve it, taking into account the specificity of your audience. The content of your presentation may also vary depending on whether your listeners are students or professors. In the first case, think about how you would like to receive the information as a student, and in the second one - meet all the requirements after studying them carefully and with precision.
Work with a Subject
If the topic wasn't assigned, pick the one that is relevant to your studies and has enough information to gather from online or offline sources. To develop a good theme, we recommend analyzing all the data you have and highlighting the main points of the issue. List the ideas you would like to convey and decide which of them you will include in your presentation. Keep in mind that you have one minute available for each slide with no more than four key points in it. At this stage, you can already know how your slides will look like and what effects/extra materials you'd like to add to visualize all the ideas.
When you know the major concepts of your future presentation, it will be easier for you to arrange them logically and make up a well-organized structure of the assignment. This way, you will know how many slides there is going to be in your PowerPoint, and you won't be lost.
Start Your PowerPoint Presentation
You have considered all the information available and even organized it thoroughly, but what's next? How to fill your slides with facts, what effects and colors to choose? Don't panic! Start with a strong beginning. Here, your main task in to convince the audience that you won't waste their time - your presentation is worth seeing! Provide an overview of the subject and introduce the central problem. This way, your first several slides of the presentations will be your title slide with a topic and table of contents/outline.
While starting a presentation, you have to be confident that your listeners understand what are you going to narrate about. Don't burden them with excessive information.
Fill the Slides
Hop onto the presentation-making train! Make sure all of your bricks of understanding are in place for your mental foundation. Meaning - do you know your topic? Dug up all the info? Ground enough? That sort of stuff!
Don't let one important detail slip your mind! You'll have to narrate the PPT, not just blindly read everything from the screen. Logic, conciseness, brevity. Those need to be your slogans as you go about sticking all the information you've found about your topic into one presentation. Be brief and smart! Here is a tip: your slides shouldn't be filled with lengthy paragraphs. Format a text box. Add a bullet list. And don't overdo it with the wordiness! Not everyone will find it convenient to combine proper listening and looking up what you are talking about on their phones.
Draw Up the Conclusions
Last several slides of the presentation should be devoted to the logical ending of your talk. The conclusions should be clear and understandable, taking into account all the information you conveyed while going through the previous slides. A conclusion of the project is frequently the list of main points from your statement. Also, you can reinforce your main idea to close the circle or add a quiz question set to provide an interaction with your audience.
Add Relevant Materials
Make sure all the extra materials that you want to use in the slide show are appropriate for the context. Various images (for instance, the picture of a lunar sea) will help your audience perceive the information accurately, while you can use them to recall what do you need to talk about at a certain stage of the presentation. Graphics and charts, for their part, will perfectly illustrate all the statistical data and evidence.
You need to find a balance between the text and images in order not to make them distracting. So, always ask yourself whether such elements help to perceive the message. Go to the "Insert" tab and choose an object you'd like to add.
Tips for PowerPoint Presentations
To come up with a good project, it is not enough for a student to know what to include in the slide show. The first aspect you should pay attention to is the layout. All slides have to be formatted the same way to guarantee your project has a proper design.
For instance, you can set all the heading and subheadings at the top of the slides to provide consistency. In the same way, if you add any images or logos to your PowerPoint, make them look suitable by clicking and dragging such elements to certain parts of the slides. If you have any repetitive elements, make the size of your objects the same for each case. Don't neglect the top options bar in the top of the PowerPoint window. Select "Arrange" in the left side of the "Drawing" section, then choose "Align" or "Distribute" and easily organize all the elements the way you wish.
What Font to Use?
While choosing a font, avoid curvy and bold ones. Your text should be easy-to-read, and the words have to be visibly separated. Pay attention to the CAPS and italics in your project. Overdoing with uppercase will not only make your statements hard to read but mix up any emphasis, acronyms, and important aspects you want to highlight. Caps are appropriate for headings - this way, you can turn the audience's attention to, for instance, the beginning of a new section. As for italics, use it for quotes or your own ideas you would like to emphasize.
Select a Proper Palette
What about color? Simple white slides can be boring, and filling everything with images is not quite appropriate. We suggest you devote some time to considering good colors for your PowerPoint project.
- Bright (orange, red).
- Calm (blue, green).
- Tricky (red and green).
Highlight the energy of a message but can be irritating and make it difficult for a listener to focus.
Soft colors that can set the accents but aren't much of attention-grabbers.
There are several colors that can confuse color blind listeners.
There are also several pairs of colors that are considered harmoniously-combined ones:
- Red + Green
- Yellow + Purple
- Blue + Orange
These pairs are good for making accents. But, they are quite contrasting, and that is why we'd recommend you use neutral or pale backgrounds.
Want to come up with something unique? Create custom shapes and templates. This way, you can change the common image of PowerPoint and amaze the prof with your creativity. Another answer would be to fill your presentation with gifs and sparkles from the title slide to the last one, but we doubt they will like it. But, it always depends on the subject and the personality of your tutor.
It's time to consider how you are going to present a final project. First, calculate the time of your presentation to see if you have to correct your speech. As it was said, you have one minute per slide, so it is necessary to check how long the overall presentation will take. One of the inconvenient points of PowerPoint is that sometimes you need to start a presentation and then click the slide to proceed. But, you can avoid such time-wasting by applying a slide show option. All you need to do is to click the "Slide Show" on the toolbar (in the middle of the window) and set the time needed between the transitions. If you want for a transition to have a certain effect, it can be easily customized in an appropriate section of the toolbar.
We suggest you rehearse several times to feel more prepared and organized and figure out your weak points. Have only 10 minutes for the presentation, but your speech takes 15? Revise your notes, fix any mistakes, and try again!
The day before your presentation, memorize the opening and ending of your speech. Only you know what your presentation is about - keep calm, breathe deeply, and smile!
You don't have to suffer when you're studying at college. It's supposed to be a happy time that brings you only the joy of new knowledge and being young and free, not headaches and all-nighters. Consider it when you're sweating over your assignments! You can always buy a PowerPoint presentation and use your newly acquired time for something you actually enjoy.
The choice is yours, our friend, and good luck!back to all posts